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Water’s Edge at Fair Lakes Community Association Website Policies
Privacy Commitments

Water’s Edge takes member privacy seriously.
  • We will protect your privacy and keep your personal information safe.
  • We will not sell your personal information to anyone, for any purpose.
  • We will fully disclose our privacy policy in plain language, and make our policy easily accessible to you.
  • We will keep a current version of our policy posted on this website at all times.
You can send us questions or feedback on our privacy committments or policy, by using the Contact Us - Webmaster form.
See Privacy Notice below.

Terms & Conditions of Use
Welcome to the Water’s Edge at Fair Lakes Community Association web site also referred to as “Water’s Edge”, “HOA” or “Association” or "watersedgeatfairlakes.com." By using the website you accept this terms and conditions of use in full; if you do not, then please exit now and do not use our site.
The following are the current Terms of Service of Use (“Terms of Service” or “TACOU”), which may be updated by us from time to time without notice.  The most current version of the Terms of Service will be viewable at this page of the web site.
ACCEPTANCE OF TERMS  - All users of this web site unconditionally accept and agree to abide by ALL of these Terms of Service of Use as a condition of access to the web site’s user-only area or their use of any web site features.
USER ACCOUNT, PASSWORD AND SECURITY - You are solely responsible for maintaining the confidentiality of your account and password, and are fully responsible for all activities and use that occur under your password or account. You agree to immediately notify the web administrator of any unauthorized use of your account or password, or any other breach of security.
USER CONDUCT - Please do not post copyrighted material on this site. If you copy and paste copyrighted material, if discovered, it will be deleted. In addition, no material found on this site may be printed, published, or otherwise used without the written permission of Water’s Edge, the owner of this site.
Certain pages and features of this website are exclusively for homeowners, homeowners and residents, Board of Directors, Committee members, or the general public.  Each area, excluding the public pages, may be password protected.
We do not allow users to attack other people in any way. This means any posts that threaten, make fun of, or attack others will be removed. Also, we expect posts to be void of foul language, slander or links to offensive sites and shall not be defamatory, obscene, indecent, hateful, discriminatory or inflammatory, and further that such material shall not infringe upon any person’s intellectual property rights, violate any person’s privacy, or constitute incitement to commit a crime. Further, material shall not be misleading, deceptive, pornographic, threatening, abusive, harassing or menacing.
We reserve the right to edit or remove any material posted to the website. We shall take such action as we deem appropriate to deal with the posting of any unsuitable material, including suspending or canceling your ability to comment, restricting access to our website, or commencing legal proceedings against you.

Any attempt by anyone entering this site to harvest e-mail and/or other information about our users is prohibited and will be dealt with to the fullest extent of the law.
Graphics, pictures, or banners are not allowed in any posts or signatures and will be deleted by the web site administrator without notice.
Commercial advertising messages or solicitations other than sponsored messages or advertising is not allowed.  Any text or URL containing a referral code or referral address will be edited or deleted at the discretion of the Administrators. These are considered advertising. Listing of any URL in a signature is limited to only "home pages" that include no advertising or referral. Links to businesses or pages with advertising are prohibited. No "blind or hidden" referral links are allowed.
The members of the Water’s Edge, by and through their contracting authority, and pursuant to the provisions of Titles 39 and 47 of the United States Code, as amended from time to time, hereby place the reader and users of this web site on legal notice that any member, resident or visitor information contained herein may not be disclosed, disseminated, or used in any manner whatsoever, including, but not limited to purposes of solicitation of products or services by mail, telephone, or otherwise, without the express, advance written permission of the individual resident and the Association.

Any conduct by you that, in our discretion, restricts or inhibits the use of this site by any other user will not be tolerated. We reserve the right to pursue any and all legal and equitable remedies against you, including the posting of your address and the reporting of your activity to our users, your Internet Service Provider (ISP), and other authorities.
Any material in any post that we determine to be disruptive, argumentative, unfair, one-sided or not suitable for our forums or pages may be edited or deleted without notice at the discretion of our Web Site Committee.  

If the Association should fail to enforce any right or provision in these terms and conditions, you agree that this failure does not constitute a waiver of such right or provision.

If you are aware of any violations of these terms and conditions please report them to the web site administrator immediately.

USER RESPONSIBILITIES  -  You agree to not use the web site to:
  • Transmit any Content that is unlawful, harmful, threatening, abusive, harassing, tortuous, defamatory, vulgar, obscene, libelous, invasive of another's privacy, hateful, or racially, ethnically or otherwise objectionable,
  • Harm minors in any way,
  • Transmit any Content that you do not have a right to transmit under any law or under contractual or fiduciary relationships (such as inside information, proprietary and confidential information learned or disclosed as part of employment relationships or under nondisclosure agreements).
  • Transmit any Content that infringes any patent, trademark, trade secret, copyright or other proprietary rights ("Rights") of any party.
  • Transmit any unsolicited or unauthorized advertising, promotional materials, "junk mail," "spam," "chain letters," "pyramid schemes," or any other form of solicitation.
  • Intentionally or unintentionally violate any applicable local, state, or national law.
  • "Stalk" or otherwise harass another.
  • Collect, store or use personal data about other users.
  • Copy/Duplicate any content or images found on this website.
  • Distribute or share passwords
  • Allow unauthorized access.
  • Attempt to impersonate any person associated with Water’s Edge HOA.
  • Use this website for any activity which adversely affects the ability of others to use this website as it is intended.
  • Use the email system to send unsolicited email or use the email addresses of website users.
  • Utilize user contact information for any use other than directly related to the HOA.
By using the website you agree that:
You may view, download for caching purposes only, and print pages from the website, provided that you may not republish material from this website, including publishing on another website, or reproduce or store material from this website in any public or private electronic retrieval system.
You may not reproduce, sell, resell, duplicate, copy, visit, create derivative works from, transfer, post on any network, broadcast in any media or otherwise exploit our website or material on our website for a commercial purpose, without the express written consent of the Association;
You shall not use our website in any way that causes, or may cause damage(s) to this website or impairs the availability or accessibility of the website.
You shall not use the website in any way which is unlawful, illegal, fraudulent or harmful, or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity.
You shall not use the website for any purposes related to marketing or other commercial endeavor without our express written consent.

You shall not use the website to copy, publish or send mass mailings, spam, material which is illegal or unlawful, or which could give rise to legal action.

By publishing a comment on our website you grant to us a worldwide, irrevocable, non-exclusive, royalty-free license to use, reproduce, adapt, publish, translate and distribute such material in any media, together with the right to sub-license such rights.

Elements of this website are protected by trademark and other laws and may not be copied or imitated in whole or in part. Content other than that belonging to the Association is licensed or otherwise published with the permission of the owner of the material. All rights in such materials are reserved to the respective owners.
MEMBER PROFILE RESPONSIBILITIES - Members are defined as homeowners at Water’s Edge and you must register and be a Member in good standing to use portions of this website.  Renters living in Water’s Edge will also have access to certain features of this web site.  Keeping email addresses and additional contact information current in the User’s Profile is the Member’s or Renter’s sole responsibility.

INDEMNITY - You agree to indemnify and hold the Water’s Edge, and its committee volunteers, officers, agents, and employees, harmless from any claim or demand, including reasonable attorneys' fees, made by any third party due to or arising out of Content you submit, post to or transmit to this web site, your use of the web site, your violation of these Terms of Service, or your violation of any rights of another.

TERMINATION - You agree that Water’s Edge, its Board, its web site admin or Web Site Committee (Web Management), at its sole discretion, may terminate your password, account (or any part thereof) or use of this web site, and remove and discard any Content within the web site, for any reason, at any time. Web Management may at its sole discretion and at any time discontinue providing the web site, or any part thereof, with or without notice. You agree that any termination of your access to the web site under any provision of these Terms of Service may be effected without prior notice, and acknowledge and agree that the web administrator may immediately deactivate or delete your account and all related information and files in your account. Further, you agree that Web Management shall not be liable to you or any third party for any termination of your access to the web site.

If you violate any of the Terms of Service your access to the web site may be revoked without notice.
DEALINGS WITH ADVERTISERS - Your correspondence or business dealings with, or participation in promotions of, advertisers found on or through this website, including payment and delivery of related goods or services, and any other terms, conditions, warranties or representations associated with such dealings, are solely between you and such advertiser. You agree that the Association, its web site admin, or its Web Site Committee shall not be responsible or liable for any loss or damage of any sort incurred as the result of any such dealings or as the result of the presence of such advertisers on this web site.

LINKS - This web site may provide links to other World Wide Web sites or resources. Because the Association, the web admin or its Web Site Committee has no control over such sites and resources, you acknowledge and agree the Association, the web site admin or its Web Site Committee (Web Management) are not responsible for the availability of such external sites or resources, and does not endorse and is not responsible or liable for any content, advertising, products, or other materials on or available from such sites or resources. You further acknowledge and agree Web Management shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such Content, goods or services available on or through any such site or resource.

DISCLAIMER OF WARRANTIES - By logging on to the www.watersedgeatfairlakes.com web site you expressly understand and agree that:
  • Your use of this web site is at your sole risk. The service is provided on an "as is" and "as available" basis.
  • The Association, its web site admin or its Web Site Committee expressly disclaim all warranties of any kind, whether express or implied, including, but not limited to implied warranties of merchantability, fitness for a particular purpose and non-infringement.
  • The Association, the Board of Directors, web site admin, the site provider, or members of the Web Site Committee are not liable for any content of any posts, dates or information.  We attempt to review them for items covered in these policies, but cannot guarantee compliance or accuracy.  We do not verify or endorse as true any information posted by any user, Member, or renter.
AMENDMENT AND NOTICE - These Terms or Service of use may be amended from time to time without notice.

HEADINGS - All headings and subheading employed within this Terms of Service are inserted for convenience and reference only. Headings are not to be considered in the interpretation of any provision of these Terms of Service.

 INVALIDITY OF A PARAGRAPH - If any section, sentence, or paragraph of these Terms of Service is found to be invalid, void or unenforceable, the remainder will continue in force.

LIMITATIONS OF LIABILITY  -  The information on this website is provided free-of-charge, and you acknowledge that it would be unreasonable to hold us liable in respect to any and all information contained herein.   While we attempt to ensure that the information on this website is correct, we do not warrant its completeness or accuracy; nor do we not commit to keeping the material on this website up-to-date. To the maximum extent permitted by applicable law we exclude all representations, warranties and conditions, excluding all liability to the maximum extent permitted under applicable law. We shall not be liable for any direct, indirect or consequential loss, harm or damage arising under this disclaimer or in connection with the use of our website, whether arising in tort, contract, vendor selection, use of repair tips or instructions, or otherwise, including, without limiting, any loss of profit, contracts, business, goodwill, data, income, expenditures, revenue or anticipated savings. However, nothing in this disclaimer shall exclude or limit our liability for fraud, for death or personal injury caused by our negligence, or for any other liability which cannot be excluded or limited under applicable law.

JURISDICTION - This Website and TACOU were created and are operated under the laws of the Commonwealth of Virginia. The laws of Virginia will control the terms and conditions provided in these TACOU, without giving effect to any principles of conflict of laws. If a court of competent jurisdiction finds that any provision of these TACOU is invalid or unenforceable, we both agree that the other provisions of these TACOU will remain in full force and effect. You agree that regardless of any applicable law to the contrary, you cannot file a claim or cause of action arising out of or related to this website or these TACOU more than one (1) year after such claim or cause of action arose.
Questions/comments can be directed to the web site admin.

Privacy Notice
This privacy notice discloses the privacy practices for Water’s Edge at Fair Lakes Community Association (“Water’s Edge”, “HOA”, “Association” or "we") watersedgeatfairlakes.com website. This Privacy Notice applies solely to information collected by this web site. It will inform you of the following:
  • What personally identifiable information is collected from you through the web site, how it is used and with whom it may be shared.
  • What choices are available to you regarding the use of your data.
  • The security procedures in place to protect the misuse of your information.
  • How you can correct any inaccuracies in the information.
This privacy policy may change without notice. 
Information Collection, Use, and Sharing - The HOA are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email, completing forms or profiles or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third-party outside of our HOA, its agents, or representatives, other than as necessary to respond to your inquiry or conduct normal business. 

Unless you ask us not to, we will contact Members and residents via email to distribute pertinent information, including but not limited to community announcements and newsletters, calendars, information of importance related to our HOA and community as well as to solicit resident feedback.

Your Access to and Control Over Information
  • You may opt out of any future contacts from us at any time. You can do the following at any time by visiting your personal online profile:
  • See what data we have about you, if any.
  • Change/correct any data we have about you.
  • Change your opt in/out status on various communication types.
  • Have us delete any data we have about you.
  • Express any concern you have about our use of your data.
Security - We take precautions to protect your information. When you submit personal information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for "https" at the beginning of the address of the web page on any page that may transmit secured data. 
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only the HOA, its agents, or representatives who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

If you feel that we are not abiding by this privacy policy, you should contact the community’s management company or the site webmaster.

Information Collection - This website may collect information from our users.

Member / Resident Registration - To make the best use of this site, you must first register.  During registration you will be required to provide contact information such as your name, address, phone numbers, e-mail address or other information. We use this information to validate your residency in the community and to contact you with important information about our HOA and community.

We do not ask about or collect information about your gender, race, marital status, income or other demographic information. We do collect unique identifiers such as a username (either user created or consisting of your e-mail address or user ID) and a password. These are used to protect your information from unauthorized access by others, to allow us to offer you a more personalized experience of this site and to specify certain types of communication preferences. You may update your online profile information at any time.

Contact Information - To allow us to follow up requests for information, questions, complaints, praise, suggestions and other requests, we require information about how to contact you. If you are a Member, this information will be taken from your member profile. If you are not a Member of this site, you may be required to provide information before you can submit a request.

Information Use - In several places on this Web site, we provide you with the ability to post questions, make comments, post listings and add photos, forms, video clips, and other content to this site. Should it be approved, at the sole discretion of the HOA, site admin or Web Site Committee, this information will be available for public display, together with your User Name. If you are not comfortable having this information displayed, please do not post it here.

By adding information, you are agreeing to have it published on this site and are providing us with unrestricted use and access to this information. If you are adding information that you have already published elsewhere, please include copyright information at the top or bottom of the content and be certain that you are legally free to give us unrestricted use and access to this information. By adding this information, you are warranting that you have the right to grant us unrestricted use and that you are not infringing any copyrights or other protections by doing so. You further agree to indemnify and hold this site harmless from any claims of copyright infringement or other claims resulting from the display or use of this information. Water's Edge reserves the right to modify or delete any post by any user at any time without notice.

To allow you and other visitors to enjoy this site and to give you a more personalized site experience, we store information that we collect through cookies, log files, clear gifs, and/or third parties to create a profile of our users. A profile is stored information that details the pages that you visit on this site and the information that you like to see. This information may be linked to your contact information or user name, but most commonly we use this only as part of an aggregate view of all site visitors. Where we link this data to your information, it is used to provide improved content of the site by tailoring our web site to your needs and preferences. We do not share your profile with other third parties except as part of our site development effort. Our site developers and/or advertising and promotion contractors are permitted access to all information collected on this site, but use it only to assist us in building, maintaining, and promoting this site and the software that powers it. Except in this context and in order processing, your profile is shared in aggregate form only, without personally identifiable information.

Cookies - A cookie is a piece of data stored on your computer tied to information about you. Usage of a cookie is in no way linked to any personally identifiable information while on our site. We use both session ID cookies and persistent cookies. For the session ID cookie, once you close the browser, the cookie simply terminates. A persistent cookie is a small text file stored on your hard drive for an extended period of time. Persistent cookies can be removed by following Internet browser help file directions. By setting a cookie on our site, we can recognize whether you are already a member and simply need to log in to access information or site services, or whether you need to register before using this site. We also pass information from one form to another or from one page to another to save you time and effort. If you reject the cookies that we try to place on your computer, you will experience unexpected errors in using this site. You may still use some areas of the site, but will be unable to add information to this site or use any extended or restricted services. Some of our business partners use cookies on our site (for example, advertisers). However, we have no access to or control over these cookies, once we have given permission for them to set cookies for advertising.

Third Party Advertising - We reserve the right to include advertising on this site. Any ads appearing on this site are delivered to users by a third party ad company, our web advertising partner, by our site developer or directly via the HOA. Information about your visit to this site, such as the number of times you have viewed an ad (but not your user name, address, or other personal information), may be used to determine which ads are to be displayed. This privacy notice covers the use of cookies by this site only and does not cover the use of cookies by any advertisers or linked sites.

Log Files - Like most standard web site servers, this site uses log files. This includes Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of pages views or clicks, all to analyze use, trends, administer the site, track user's movement in the aggregate, and gather broad demographic information for aggregate use. IP addresses, etc. are not linked to personally identifiable information. We use a tracking utility that uses log files to analyze how you and other visitors use the site.

Clear Gifs (Web Beacons/Web Bugs) - We may in the future use a third party advertising company that employs a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), to help them better manage advertising on our site by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. The main difference between the two is that clear gifs are invisible on the page and are much smaller, about the size of the period at the end of this sentence. Clear gifs are not tied to your personally identifiable information. Clear Gifs can "work with" existing cookies on a computer if they are both from the same Web site or advertising company. That means, for example, that if a person visited "www.companyX.com", which uses an advertising company's clear gif, the Web site [or advertising company] could match the clear gif's identifier and the advertising company's cookie ID number, to show the past online behavior for that computer. This collected information would then be given to the advertising company [or Web site]. Should we use an advertising company that employs this practice in the future, we will do our best to find out and let you know.
We currently do use clear gifs in our Web pages, but only to serve as placeholders for Web graphics like the thin colored lines that you may see on our pages.

Communications (E-mails) from the site: From time to time, the site may send registered users emails, on a variety of subjects, including:
  • Welcome E-mail - We send new Registered Users a welcoming e-mail to verify password and username. Established members will occasionally receive information.
  • Website Service Announcements - On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for long periods for maintenance, we might send registered users an announcement or update e-mail.
  • HOA Information - Registered users acknowledge and accept that the HOA may wish to communicate with Members and that the HOA may send HOA-related information via email to the registered user's email address(es). This could include but is not limited to newsletters, updates to news or posts, announcements, news and information, website update notices, the user's account information or changes to the website. 
Customer Service - We communicate with users on an as needed basis to provide information, requested services and in regard to issues relating to their account.
Sharing of Information - Legal Disclaimer - Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our web site.

Aggregate Information (non-personally identifiable) - We may share aggregated demographic information with our partners and advertisers. This is not linked to any personally identifiable information.

Third Party Developer and Service Providers - We may share site usage information about users with our web developer or other third parties where such information is incidental to or necessary for the maintenance or development of this site. We partner with other third parties to provide specific services. When you sign up for these particular services, we share names or other contact information that is necessary for the third party to provide these services. These third parties are not allowed to use personally identifiable information except for the purpose of providing these services.

Links - This site contains links to other sites. Please be aware we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this site.

Surveys - Our site may request information from users via surveys. Participation in these surveys is completely voluntary and you have a choice whether or not to participate or to disclose this information. The requested information typically includes contact information (such as name and address) and demographic information (such as street or zip code) or the user's opinion on a variety of subjects related to the HOA or our community.  Anonymous survey information will be used for purposes of monitoring or improving the use and satisfaction of this site as well as improving services in the community or to gauge the opinions of residents. Your personally identifiable information is not shared with third parties unless we give prior notice. Though we may use an intermediary to conduct these surveys, they may not use your personally identifiable information for any secondary purposes.

Security - This site takes every precaution to protect our users' information. We employ software encryption services to encrypt your password information. Nevertheless, you should refrain from or be very cautious when entering sensitive information such as credit card information, social security numbers, etc.

Updating Your  Information - If your personally identifiable or contact information changes (such as zip code, phone, e-mail or postal address), if you move out of the community or if you no longer desire to have access to the members only sections of the site nor receive information from the HOA, we provide a way to correct, update, delete/deactivate, or opt out a users' personally identifiable information. This can usually be done by accessing your profile page.  
Questions - If users have any questions about the security at our site, please contact us by using our Contact Us form, send message to Webmaster or Website & Communications Committee.  

Notification of Changes - If we change our privacy policy, we will post those changes to this Privacy Notice statement page.
This page was last updated July 3, 2013.
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